The Operational Challenge
Overtime slips had to be physically transported between shift supervisors, department heads, and plant managers for signatures, frequently getting lost or delayed.
At the close of each payroll cycle, HR and administration manually sorted through hundreds of paper slips, cross-referencing shift hours into spreadsheets—consuming days of manual labor and introducing calculation discrepancies.
Department heads had no quick way to monitor pending approvals, track cumulative departmental overtime budgets, or detect duplicate requests before shifts started.
The Engineered Solution
Stage 1 direct supervisor sign-off followed by Stage 2 executive plant authorization, with real-time status tracking (Pending, Approved, Denied, Canceled).
Installable cross-platform app accessible on office Windows desktops and on-the-floor Android/iOS smartphones without app store friction.
Real-time monthly overtime trend charts, department summary cards, and one-click exportable audit reports filtered by date range and Request ID.
Key Results & Impact
Shift overtime requests that previously required hours of physical legwork are authorized in seconds from mobile devices.
HR eliminated 100% of manual end-of-month tallying, pulling verified, pre-calculated totals straight from the system.
Every request logs an unalterable digital timestamp recording the identity and actions of both approvers.